SharePoint Solutions Roadshow – Capture, Workflow & Governance

Today we are at Microsoft London (Victoria) for the penultimate run of an event that started in Lisbon just over a month ago and has toured an additional 7 European cities (Milan, Paris, Madrid, Copenhagen, Utrecht, Stockholm) thus far and coming to a close in Edinburgh in the next week or so.


 
 

The vendors and SharePoint solutions are from some major players in our space – ABBYY, AvePoint, Combined Knowledge, K2, oh and of course Microsoft!

 
 

The official event overview & agenda states:

Microsoft, K2, AvePoint, Combined Knowledge and Abbyy have teamed up to bring a complimentary Roadshow in 8 cities around Europe, filled with subject matter experts, insightful presentations, demos, food, fun, and prizes!

 
 

Pasted from <http://eu.avepoint.com/sharepoint-solutions-roadshow/>

 
 


 
 

The Future of SharePoint

Or not… agenda item but not covered… 🙁

 
 

 
 

Key Strategic planning topics for SharePoint deployments

Steve Smith, Owner & SharePoint MVP, Combined Knowledge (www.combined-knowledge.com)
 

Excellent realistic overview of the project life-cycle involved in a significant SharePoint project – starting 12-18 months out from Go-Live through to near live internal marketing and training activities

 
 

Also some serious warning – “A company needs to go into SharePoint with their eyes wide open!”

 
 

 
 

Agenda

 
 

Build the team

Adoption considerations

Planning timeline

Who needs training when

Training methods

Support considerations

Measurement

The Final Roadmap

 
 

Building the team

 
 

(Far too much politics in large deployments preventing proper deployments)

 
 

What does the business want out of the product?

Realistic expectations

Team should reflect these expectations

CEO – good top down vision

Users – different user expectations

Developers –

Administrators

Business analysts

Training department

 
 

Adoption considerations

 
 

Business process

Technology

Users

 
 

Technology is the answer – wrong

 
 

The key to success must include the alignment to the out of the box features

 
 

70% fail because of user adoptions.

 
 

47% have serious adoption problems.

 
 

Adoption is impacted by design.

Design requires the right people at the design phase

You can’t train everyone, if effects RIO

Usability and support go together

It administrators should not be support

Changing design and functionality after go live heavily impacts user buy in and ROI

Adoption and training must be measured

 
 

6-18 months before go live

IA and BA – SharePoint functionality and limitations

Technical admins and developers – infrastructure planning, custom development

Power users – SharePoint functionality, SharePoint limitations

Web designers – branding and publishing

 
 

 
 

Building Business Applications on SharePoint

David… AvePoint (www.avepoint.eu)

 
 

 
 

Capture and recognition in SharePoint

Patrick Dixon, Channel Manager, ABBYY Group (www.abbyy.com)

Capture -enabled Business Processes

Impressive tools to capture from paper, PDF, or a.n.other and perform complex validation inc. assisting in filling in the blanks, or in the demo an error where a invoice received was stamped over part of the invoice totals – the software recognised and understood the sub-total and VAT amounts and could work out the gross figure and suggest it (to then ensure the metadata is correct)

 
 

 
 

SharePoint Governance

AvePoint (www.avepoint.eu)

 
 

 
 

Process Automation in SharePoint

K2 (www.k2.com)

Impressive visual tools for designing and implementing business process automation (BPA) in SharePoint

Reporting capabilities to manage and track real-time

 
 

 
 

SharePoint Training and Certification

Rob, Trainer, Combined Knowledge (www.combined-knowledge.com)
 

All Combined Knowledge do is SharePoint training
 

  • Is SharePoint intuitive?
    NO – no one in the room thought so, although acknowledge SP2010 is a lot better than previous versions
     
  • What’s the worst that can happen?

    PROJECT FAILURE!!, mismatch of PLAN v REALITY, END USER DISSATISFACTION “We hate SharePoint”

 
 

Covered a typical organisation of 2000 people where potentially 1800 aren’t viable for class-room training but can be covered by the likes of CBT/online, Train-the-Trainer, End User Support product, etc.